Tips for Hiring a Conference Room in Nairobi: What You Need to Know

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The number of businesses that have adopted a virtual working culture has increased over the past few years. The same can be said about businesses hiring conference rooms for their employees. There are many companies that prefer to hire a conference room with desk and table for meetings or teleconferences than renting an office or finding a shared space. There are various benefits of hiring a conference room, including the convenience of having a professional location to host meetings, teleconferences, and other collaborative activities at a fixed rate that covers utilities and other costs associated with the space. As you plan to hire a conference room in Nairobi, there are some important tips that you need to keep in mind when taking the next steps.

Find out what is included in the price

When you start planning to hire a conference room in Nairobi, the first thing you need to do is to inquire about the cost. You can do this by directly asking the venue representative about the price. You can also request for a price quote for the venue. When inquiring about the price, it is important that you know what exactly is included in the price. You can do this by asking the following questions: - What is the cost per day or per hour? - What is included in the price? - Are there any hidden costs? - Is there any cancellation or termination fee?

Confirm the amenities you need are available

If your business is hiring a conference room, there are some important details that you need to confirm before making a booking. Some of these details include the number of people the room can accommodate, the type of flooring, the availability of free WIFI and the type of equipment available in the conference room. It is important that you confirm all these details before making a booking.

Decide on a time slot

When hiring a conference room in Nairobi, you need to decide on the time slot for your meetings and events. If you are hiring a conference room for a teleconference, you need to confirm the available time slots for the room. It is important to select a time slot that is convenient for all participants of the meeting.

Ask about booking conditions

When hiring a conference room in Nairobi, you need to ask the company representative about the booking conditions. This will help you understand the terms and conditions of hiring the room. Some of the booking conditions that you need to know about include cancellation policy, payment policy, and minimum booking requirements.

Check the quality of audio-visual equipment

You also need to check the audio-visual equipment available in the conference room. This will help you confirm if the equipment is up to the standard and can be useful for your meetings. Some of the equipment that you need to check includes projectors, whiteboard, flip chart, and video conferencing equipment. It is important that you check the quality of these items before making a booking.

Confirming your booking

After checking all the details about hiring a conference room in Nairobi, you need to confirm your booking. You can do this by contacting the venue representative or by making the payment. It is important that you confirm your booking well in advance so that you can avoid last minute cancellations.

Conclusion

When hiring a conference room in Nairobi, you need to make sure that you follow all the tips mentioned above. This will help you find the perfect conference room for your meetings and events. When booking a conference room, make sure to confirm all the details such as the cost, amenities, time slot, and booking conditions. This will help you find the best conference room in Nairobi.